Email Forwarding Rules

## Setting Up Email Forwarding Rules Outlook rules automatically manage incoming email, including forwarding messages. ### Creating a Forwarding Rule 1. **Outlook** \u2192 **File** \u2192 **Manage Rules & Alerts** 2. Click **"New Rule"** 3. Select **"Apply rule on messages I receive"** 4. Choose **conditions** (sender, subject words, etc.) 5. Select **"forward it to"** and enter recipient 6. Add **exceptions** if needed 7. Name the rule and click **Finish** ### Common Use Cases - **Vacation forwarding:** Auto-forward urgent emails to a colleague - **Department routing:** Forward specific requests to the right team - **Notification cleanup:** Move automated emails to a subfolder ### Important Guidelines - **Do not** auto-forward to external/personal addresses \u2014 security violation - Review rules periodically and remove old ones - Rules run server-side, working even when Outlook is closed > **Warning:** Forwarding sensitive data outside the organization is prohibited.